SAP ERPs have become an integral part of the businesses today. From helping the businesses in streamlining their operations to automating and standardizing the essential business functions, SAP ERPs accelerate business growth and development. SAP solutions are beneficial for the companies of all sizes.
SAP ERPs do not follow the conventional business models rather enable a decentralized management of data for different departments. This enables each department to manage their data easily, access information effortlessly, and gain valuable insights. The risk of data duplication and data errors is also minimized while also leading to a significant reduction in IT storage costs. It not only enables a centralized management of data but also streamlines the functioning of various business processes and functions
To make the best use of SAP ERPs, it is essential to optimize their performance. If not taken seriously, SAP ERPs poor performance can lead to a delay in business operations such as business reporting, end-user frustration, delayed manufacturing, and delivery. There are certain simple tricks that can help optimize the performance of these ERPs. Some of these are as mentioned below:
1. Make Accurate Information Available to The Right Audience Within Stipulated Timeline
A performance dashboard is essential to keep your customers, management, and colleagues updated about their performance. It also gives them an easy access to view and understand the performance of each of their team members and the role performed by them. Since, each team member is designated with a different set of responsibilities, having a dashboard enables them to have a customized view of the specific information they need. This, in turn, allows them to get a better view of the data that’s important to them at that moment.
While it is undoubtedly important to have a closer look at the different components of the SAP system, it is also important to ensure that these components are not isolated from each other. This is because it would lead to an uninformed view of the SAP’s performance. Therefore, having a dashboard would allow the team members to get a holistic view of how the different parts are functioning.
With dashboards, it also gets easier to have a thorough, careful, and practical monitoring of the systems instead of reactive firefighting. This is possible as each team member is working ahead of their timeline in their own designated area of responsibility. Reactive firefighting implies reactively working towards solving a situation whose outcomes are out of your control.
2. Prevent Potential Performance Issues Before They Rise
Using automated tools enable a quick and easy identification of the potential problems that may occur within the SAP landscape. This helps in the prevention of the larger issues by enabling an early detection of the issues even when their damage is minimal. Early detection of issues can help in effectively managing the issues when they occur or at least prevent the damage that might occur completely by effectively reducing the service downtime before it occurs.
The organizations can also utilize predictive analytics to forecast and prevent any potential failures that might occur. This is done by utilizing the historical data and analyzing it to forecast the future events. The organizations’ built their predictive models using mathematical models that capture historical trends and patterns, then use it on the current data to forecast trends, and accordingly suggest the timely actions that can be taken for optimal results.
3. Ping Right People with Important Notifications
To make the best use of the SAP systems, it is recommended to utilize a tool that notifies and pings the right people with important notifications. This would imply sending smart notifications about serious issues in the machine to the important people. This, in turn, would imply reducing the unnecessary noise and the flood of notifications that would otherwise occur. The focus would be shifted on the matters that are actually important and may affect the bottom line.
Sending smart notifications would also minimize the risk of combining multiple conditions into one, which, in turn, leads to missing out on the important information. Real issues related to CPU, memory, and specific batch job performance would be sent to the user.
4. Remove Blockages & Time-Consuming Processes
Automating time-consuming processes is an important tip to optimize the performance of the SAP ERP. Since it is required from different departments in an organization to conduct daily performance and health checks, SLA, audit report, and compliance report, the amount of time spent on these tasks is huge. This, in turn, creates a blockage that prevents the team from optimizing the system’s performance and fixing issues.
Another most demanded manual aspect of the SAP systems is scaling it to fit to the changing needs of the systems. This is done when it is being run on a public cloud system such as AWS, GCP, and Azure. But since the cloud providers cannot view within the SAP systems, the basis team has yet another task to monitor the system utilization and close any instances that are not in use. This is to enable the working of the underlying cloud auto-scaling tools.
It is important to try and convert all the manual processes into automated systems. Investing in a solution that would dynamically auto-scale the SAP systems running on public clouds would also be a great idea. Use tools that can detect the type of systems, application, processes, operating system and database to automatically deploy the correct checks and limits.
It is important for every organization to understand the need of optimizing the SAP’s performance and enabling its best utilization. But one must remember that optimizing its performance is not a day’s task rather detailed and continuous. Therefore, it is important to try to get it done automatically and not manually.
Automate the SAP’s performance so that it gets easier for you to focus on the major issues that can lead to security breaches and other costly affairs.